Good To Know How PunchOut catalogues reduce ordering costs - and why this relieves the burden on both buyers and suppliers

Why ordering processes are expensive and where PunchOut comes in

Many companies underestimate the costs within the purchasing department that arise around a single order. It is not the goods themselves that are expensive, but the process behind them: Researching article numbers, comparing prices, checking catalogue stocks, making manual entries, clarifying queries, correcting errors. These activities quickly add up and cause noticeable process costs.

Einkäufer-Verlag shows very impressively in an example calculation that a typical manual ordering process can quickly result in costs of around 70 euros for processes and personnel.

This is exactly where a PunchOut process comes in. A direct connection between the customer's procurement system and the supplier's online shop or product catalogue automates key work steps and significantly reduces the typical sources of error in the ordering process.

Lower process costs through automated punch-out processes

A PunchOut process eliminates the majority of manual data entry. Buyers access current product data, prices and availability directly from their own system. The shopping basket is then automatically fed back into the procurement system. This reduces the effort required for reconciliation and corrections. Orders are processed more quickly and errors are largely avoided.

A practical example shows the clear difference: A normal order takes an average of 10-15 minutes, a PunchOut order just 1-2 minutes. With 300 orders per month, a company already saves 40-60 working hours, month after month. Companies thus achieve a noticeable reduction in process costs because routine tasks are automated and media disruptions are prevented. Why suppliers also benefit from a PunchOut catalogue

The use of a PunchOut catalogue not only simplifies the work of the purchasing department, but also that of the supplier.

Because automated orders mean

• Fewer queries about items or prices:** Customers can see the current variants, prices and availability at all times.

• Fewer corrections and incorrect orders:** Article data is transmitted automatically and manual input errors are eliminated.

• Relieved service and sales teams:** There is less need for clarification and teams gain more time for other profitable tasks.

• More stable and complete shopping baskets:** Customers work directly with a well-maintained and up-to-date product range.

• Less time spent per customer:** Standardised orders can be processed more smoothly and require less individual support.

• Another advantage: Customers can always see the current range in the PunchOut catalogue, including variants, prices and availability. This creates transparency, reduces incorrect orders and leads to more reliable everyday processes.

In addition, a PunchOut connection strengthens customer loyalty because the supplier is directly integrated into the customer's digital processes.

PunchCommerce for a simple PunchOut connection

Would you also like to use PunchOut in your company? With our SaaS solution PunchCommerce, we offer you an easy way to provide your customers with a PunchOut catalogue without having to develop it yourself. Arrange a demo appointment now or test our SaaS solution extensively free of charge for 30 days

If you have any questions or suggestions, just send us an email hallo@punchcommerce.de or call us at +49 6142 / 953 80 - 60. We appreciate your feedback!